Benefits Technician (Confidential)

Salary: $65,950.00 - $81,110.00 Annually
Location: SCCCD District Office - Fresno, CA
Job Type: Permanent
Division: DO Human Resources
Job Number: 2024100
Closing: 12/24/2024 11:59 PM Pacific

General Purpose

Under general supervision, performs responsible and moderately complex technical and administrative support duties related to the District's employee health insurance benefits plans and workers' compensation program; provides information and assistance to District employees and retirees regarding benefit plans and policies; conducts and compiles market surveys used to formulate proposals in the collective bargaining process and performs related duties as assigned.

Essential Duties & Responsibilities

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Assists the District's Benefits Coordinator and other Human Resources Department staff/management by providing administrative and technical support in implementing and administering the District's health and life insurance benefit plans, the long-term disability plan, and the workers' compensation program.
2. Prepares, reviews and processes benefit eligibility and information for employees and retirees; assists with the annual open enrollment process; assists employees and retirees by providing information on and explaining available benefit plan options, benefit plan coverages, eligibility requirements, claim procedures, and enrollment procedures; assists employees in accurate completion of benefit enrollment selections; coordinates with benefit brokers and benefits vendors; inputs employee and retiree health insurance related data into appropriate system, and processes with insurance carriers.
3. Prepares and distributes general benefits communication materials, notices, and plan descriptions; explains IRS codes and other legal/regulatory requirements governing the use and administration of benefit plans; explains to employees benefit plan coverages, eligibility for benefits and claims procedures; verifies employee, dependent and retiree plan eligibility and accurate completion of enrollment forms.
4. Reviews carrier and provider premium billing statements; identifies and resolves billing discrepancies; reconciles District premium contributions against payroll deductions; recommends payment of billing statements; receives and deposits payments from employees and retirees; assists with processing additions of waiver recipients after verifying eligibility; assists with maintaining accurate employee, retiree and waiver recipient records.
5. Serves as liaison and employee advocate with external plan administrators to resolve benefits concerns and coverage/payment problems in the best interests of the employee and the District; assists employees or beneficiaries regarding claims, coverage and eligibility issues; makes employee arrangements for premium payments during FMLA, STD and LTD leaves; responds to and ensures District compliance with domestic court orders applicable to benefits participation and cost/garnishment.
6. Assists with the District's ACA compliance efforts; creates monthly and annual ACA trending eligible reports; verifies and processes ACA eligibility and enrollment; assists with the annual IRS and CA FTB reporting.
7. Assists in the administration of the District's workers' compensation plan; monitors claims, updates records, and communicates with physicians and medical facilities to acquire medical certifications for work status reports; reviews and processes employee injury reports; researches and responds to inquiries pertaining to injured workers.
8. Drafts a variety of correspondence, reports and other materials.
9. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.
10. Supports and participates in the District's collective bargaining process; provides technical input on contract language; conducts surveys, and prepares reports for the collective bargaining process.
11. Prepares and conducts staff training sessions and other presentations to a variety of audiences.

OTHER DUTIES

1. Attends monthly Health Benefits workshop meetings. May assist with scheduling meetings in the Coordinator's absence.
2. Attends/may serve on the Fresno Area Self Insurance Benefits Organization (FASBO)/EdCare Board in the absence of Coordinator.
3. Assists in updating the District's benefits website.
4. Performs related duties as assigned.

Employment Standards / Minimum Qualifications

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

1. Practices, procedures, methods and techniques of benefit program administration, including eligibility determination, enrollment, claims processing, benefits reporting and insurance/benefit plan recordkeeping.
2. Federal, state/local laws and methods/practices governing the administration benefit plans and maintenance of plan and employee records.
3. Employee benefits plan contract and coverage provisions and requirements.
4. Business mathematics.
5. State of California workers' compensation rules and regulations.
6. The District's collective bargaining process and labor contract provisions Applicable sections of the California Education Code.
7. Health Insurance Portability and Accountability Act (HIPAA), Consolidated Omnibus Budget Reconciliation Act (COBRA), and the Affordable Care Act (ACA),.
8. Principles and practices of sound business communication and proper English usage.
9. Research methods and analysis techniques.
10. Safety policies and safe work practices applicable to the work being performed.
11. Functions and operation of the District's HRIS.

Skills and Abilities to:

1. Understand, explain, apply and ensure compliance with insurance and benefit plan laws, regulations, contract provisions, policies and procedures.
2. Understand, explain and apply provisions of workers' compensation laws and assist in administering the program.
3. Assess benefits problems, evaluate alternatives and make appropriate claims/eligibility decisions and recommendations in accordance with established policies and procedures.
4. Make calculations/accounting tabulations and accurately review and process fiscal and claims-related documents.
5. Accurately maintain employee benefit deductions in HRIS database.
6. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
7. Communicate effectively, both orally and in writing.
8. Understand and follow written and oral instructions.
9. Operate a computer and use standard business software.
10. Establish and maintain effective working relationships with all those encountered in the course of work.

EDUCATION AND EXPERIENCE
Graduation from high school or GED equivalent and at least two years of responsible experience performing administrative support for employee benefit plan administration and workers' compensation programs; or an equivalent combination of training and experience.

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
Certain assignments may require a valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program.

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 25 pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work.

WORKING ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions, and the noise level is usually quiet.

The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.

Assessment Process


THE DISTRICT OFFICE WILL BE CLOSED BEGINNING DECEMBER 25, 2024 AND WILL RE-OPEN ON JANUARY 2, 2025. STAFF WILL BE UNAVAILABLE TO ANSWER RECRUITMENT QUESTIONS DURING THIS TIME. PLEASE PLAN YOUR APPLICATION ACCORDINGLY.

APPLICATION SUBMISSION
To move forward in the selection process, you must complete an online application through our web site at http://www.schooljobs.com/careers/scccd. Please attach to your application a copy of your degree or transcripts (must include when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application.

ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

APPLICATION REVIEW AND ASSESSMENTS
The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process.

The assessment process will include a competency assessment (45% weight) and an oral interview assessment (55% weight). Of those achieving a passing score on the competency assessment, only the highest-scoring candidates, plus ties, will be invited to the oral interview assessment. The passing score is 75% out of 100% on each assessment section.

INITIAL TESTING TENTATIVELY SCHEDULED AS FOLLOWSCompetency Assessment: January 10, 2025Oral Assessment: January 22, 2025
The assessment process/assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application.

ELIGIBILITY LIST
Candidates who attain a passing score on each part of the assessment will be placed in rank order on a Districtwide Open-Competitive List. Using the same process, a separate District-Wide Promotional List will be established and both Lists will be used concurrently. Unless otherwise indicated, the eligibility list will be used to fill current vacancies for at least six months. The current vacancy is at the District Office.

PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT.
ACCOMMODATIONS
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

SCCCD is an equal opportunity employer committed to fostering innovation and inclusivity. We respond proactively to the diverse needs of the community and welcome individuals excited to join our District's purpose to support student success both locally and globally. United, we the faculty, classified professionals and administrators pledge to treat all applicants and employees fairly and equitably.



To apply, visit https://www.schooljobs.com/careers/scccd/jobs/4748656/benefits-technician-confidential