Financial Assistant (SHORT-TERM, TEMPORARY)

West Valley-Mission Community College District

Closing Date:

Definition:
SHORT-TERM, TEMPORARY STAFF POOL

This recruitment is being conducted to fill temporary assignments for the upcoming semester that can begin as soon as summer 2023. Applications for Short-Term, Temporary Staff pools are continually accepted (unless otherwise specified) by the District and will be added to the application pool for review by hiring authorities on an as-needed basis. Should you be invited for an interview, you will be contacted by a District representative.

POSITION DEFINITION

To perform a variety of clerical accounting duties in support of an assigned financial services function; to prepare, process, and review financial records and reports related to area of assignment; and to provide administrative support to an assigned supervisor.


Assignment:
This is a temporary, hourly position, with possible assignments located at either WVMCCD campus:

• Mission College, Santa Clara, CA
• West Valley College, Saratoga, CA

Generally, most assignments are Monday-Friday, 8:30am-5:00pm. Hours may vary depending on departmental needs.


Salary and Benefits:
$31.41 (hourly)

Due to the temporary nature of this position, benefits are not included.


Minimum Qualifications:
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

• Two years of responsible financial recordkeeping experience.
• Equivalent to the completion of the twelfth grade.

Examples of Duties and Responsibilities:
Duties may include, but are not limited to, the following:

• Review, sort, verify, track, maintain back up documentation and process invoices; post and process payments and prepare purchase orders and checks and utility, bond and other bills and invoices.
• Calculate, balance, enter and distribute checks and other items according to policy.
• Process vendor checks for conference reimbursements, special authorizations, pre-payments, W-9 tracking, 1099 form filing, mileage reimbursements and related items.
• Coordinate weekly check run process, including printing, verifying, and mailing of checks for a variety of payments.
• Set up and maintain a variety of contracts; establish appropriate tracking and filing systems.
• Verify and accrue sales tax in compliance with state and district regulations.
• Assist with periodic financial processes including audits and year-end closing.
• Respond to questions from district staff and outside vendors regarding a variety of issues related to assigned function.
• Establish and maintain filing systems for a variety of documents and records related to area of assignment.
• Perform related duties as assigned.

For more information on this position and to apply, please visit our website at the following link: wvm.peopleadmin.com

Applicants who, due to a disability, require accommodations to complete the application, testing or interview process, please contact Human Resources at (408) 741-2174 to arrange for assistance.

West Valley-Mission Community College District is an Equal Opportunity Employer.